Training Outreach Awards
Description of Award
The award’s primary aims are to broaden access to and awareness of health information resources, with an emphasis on those resources provided by the NLM, and increase communication channels between librarians, health care professionals, government, and community- and faith- based organizations. The programs are intended to help a variety of users, with a focus on minority and other underrepresented populations and the health professionals who serve them, make the most effective use of information and decision-support resources that hold the promise of promoting healthy behaviors, preventing costly and debilitating illness, and improving health outcomes when disease occurs.
These awards are for individual professionals to extend the educational programs of the RML by conducting targeted outreach on behalf of Region 3. These will be offered on a rolling basis and areas of need designated by Region 3 will be prioritized each year. Please note: Individuals can only successfully apply for the Training Outreach Award once per year.
The purpose of the Training Outreach Award is to enable individuals in Region 3 Network Member institutions to expand the professional knowledge and experience of their communities and patrons by providing training on health information access to healthcare providers and consumers as prescribed by NNLM Region 3.
Funding is provided to individuals interested in providing training and educational sessions, classes, CE, professional seminars, workshops, and other continuing education opportunities in areas of health science librarianship or related disciplines to consumers, patrons, the general public, or their greater local community.
Awards should focus on building partnerships, collaborating with local community groups, and other key groups to reach underserved populations in the region with health information outreach projects. Awards should align with the goals and objectives of NNLM.
- Must be a Network Member of the NNLM. Not a member yet? Join now for free!
- Organizations, in most cases, are only eligible to apply for awards from the Regional Medical Library that serves the state in which they operate in. Please contact the RML/Office for further clarification.
University of North Texas Health Science Center (HSC) RCOI Requirement
Successful applicants will be required to submit an RCOI disclosure. From the HSC website:
“All individuals, both internal and external, involved in research are required to complete the new UNTHSC COI eDisclosure. For external individuals, please email email@example.com the following information: name of individual, email address, department at UNTHSC they will be affiliated with and state that they are an external individual. An account will be setup so they can complete the UNTHSC COI eDisclosure.”
For more information, visit: https://www.unthsc.edu/research/office-of-research-compliance/research-conflict-of-interest/
Disallowance of Human Subjects Research
Projects containing Human Subjects Research components will not be reviewed or considered for funding. Applicants that can generate a determination letter from their IRB stating that their project does not meet regulatory definitions (i.e. quality improvement activities that are not human subjects research) should submit documentation as soon as possible.
Potential projects may include but are not limited to (this list is not meant to be all-inclusive):
- Promoting awareness and use of health information resources and data by developing, delivering, and evaluating educational programs for health and public health professionals, information professionals, or the public. Particular focus should be on the goal of serving underrepresented populations, promoting health literacy, and seeking to increase health equity by reducing health disparities. It is recommended that you incorporate NNLM programs and resources when possible.
- Conducting outreach activities such as presenting at local meetings or exhibiting at community health fairs to promote NLM products and NNLM resources.
- Developing, delivering, and evaluating new technologies for health professionals and the public (with special emphasis on the digital divide), especially as it relates to upgrading and maintaining technology to ensure access to high quality health information. Training and/or programming should be included.
RML/Office staff are available for consultation on project ideas you would like to propose and training on applicable NLM resources.
Proposal Requirements and Preferences
All projects must incorporate one or more National Library of Medicine resources like PubMed, ClinicalTrials.gov, or MedlinePlus. You can refer to the NLM list of Databases, Resources, and APIs for a complete overview of resources by topic.
Preference will be given to projects that reach underserved, minority and underrepresented communities
Grant Writing Resources:For support in grant writing, please see the NNLM Grants and Proposal Writing Course for tips on award applications.
Before submitting your application, you will need to ensure that your institution is an NNLM member and create a user account associated with your institution’s NNLM Member record by following these instructions:
- Confirm that your institution is a NNLM Member with a NNLM Member record.
- Not sure if your institution is a Member or has a Member record? Search the NNLM Membership Directory or contact your Regional Medical Library
- If your institution is not a NNLM Member, submit an application for Membership at least 3 weeks prior to the funding deadline. Membership is not automatic. A Member record is required to successfully submit an application.
- Confirm that you (the applicant) have an NNLM Account.
- You must be logged in to your NNLM account to successfully submit an application.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also have an NNLM account prior to submission.
- Confirm that your NNLM account is connected to the NNLM Member record for your institution.
- To connect, fill in the “Organization” field on your NNLM account using the autocomplete function. When correctly filled, you will see a 5-digit NNLM ID in parenthesis beside the institution name. Watch a brief tutorial for assistance with completing this process.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also be connected to the NNLM Member record for your institution prior to submission.
Please note: you cannot successfully submit an application without these components. If you have questions about these or any other system requirements, please contact your Regional Medical Library or Office in advance of the application deadline.
Please include the following information in your application and follow these formatting standards. Adherence to font size, type density, line spacing and text color requirements is necessary to ensure readability and fairness.
- Text size: 12 point
- Text color: black or other high contrast color
- Recommended fonts:
- Times New Roman
- 1” margins
- DOCX or PDF file format is acceptable
- Clearly formatted headings
Project Information (do not exceed 1 page)
- Lead Organization: Select the institution that will lead and receive funding to conduct the proposed project.
- If the drop-down list appears blank, confirm that your NNLM account is connected to the NNLM Member record for your institution. (See System Requirements above)
- Project Lead: If you are the Project Lead, select your own name from the drop-down list. If you are submitting this application on behalf of the Project Lead, select their name from the drop-down list. If the name of the Project Lead does not appear in the drop-down list, confirm that their NNLM account is connected to the NNLM Member record for the institution. (See System Requirements above)
- Institution Tax ID: Enter the 9-digit tax identification number for your institution.
- Institution DUNS Number: Please confirm your organization’s DUNS number. If you do not have a DUNS number, apply for one as soon as possible. Check with your RML/Office to see if you also need to register via SAM.gov.
- Have you/your institution previously received NNLM funding in the current grant cycle? Select Yes, No, or I don’t know.
- Amount Requested: The amount specified should not exceed the limit established by the RML/Office. Contact your RML/Office if you have questions about the funding amount. This field will accept numbers only. Enter the amount to the nearest whole dollar.
Project Proposal (do not exceed 5 pages; page limit does not include supporting documentation)
- Project Title: Describe the project with an external audience in mind. Funded projects are displayed on the NNLM website and are provided by NLM in response to data calls from NIH, HHS, OMB, Congress, and the White House.
- Project Summary: Provide a one-paragraph description that summarizes the proposed project. Funded projects are displayed on the NNLM website and are provided by NLM in response to requests from NIH, HHS, OMB, Congress, and the White House.
- Partner Organizations: Use the NNLM Network Directory to find existing records for up to three (3) organizations that will partner with the Lead Organization to conduct/complete the project. List them here. If a record does not exist for a partner organization, provide the institution name and address.
- Training be Provided as Part of this Award: Select yes or no. For the NNLM Region 3 Training Award, training must be provided.
- Proposed Start and End Dates for the Project: Select the appropriate dates. Contact your RML/Office before applying if your project will extend more than one year.
- Evidence of Need: Provide a statement of how the project proposed will support the mission of NNLM, explain the need for the project, and describe the audience or population that will be reached through this project. Please clearly document if this project will engage traditionally underrepresented populations and/or involve medically underserved areas. When possible, support the stated need using data such as known needs assessments or statistics.
- Project goals and objectives: State the goal(s) and specific objectives(s) of the proposed project. Goals should align to the NNLM Goals and Objectives. Please review the National Evaluation Center (NEC) resources for information on how to create evaluation plans and objectives.
- Implementation: Describe what will be done to meet project objectives and its rationale. Include tasks to be performed and who will perform them.
- Schedule/Timeline: Include a timeline for implementing the plan to meet objectives.
- Evaluation Plan: Describe how the project will measure success. Please review the National Evaluation Center (NEC) resources for information on how to create evaluation plans and objectives.
- Publicity/Promotion: Briefly describe how you intend to promote your project to the target population. Please specify which NLM resources or NNLM national initiatives will be utilized, how they will be promoted, and how they will be utilized throughout the project.
- Continuity/Sustainability Plan: If applicable, describe the activities that will sustain project services and/or communication to the targeted community beyond the cooperative agreement period.
- Personnel Qualifications: If applicable, list the project personnel who will be involved in the project and include their role(s) and applicable experience. Submit resumes or CVs for personnel listed as attachments with your completed application.
Budget (do not exceed 2 pages)
Awards are cost-reimbursable and are issued to the institution, not the individual. The budget needs to be filled out in the online application system. Additionally, proposals must include a budget table or spreadsheet which includes a narrative justification for budget items, explaining the purpose of each item in the project. This can be uploaded in the attachments section of the online application. Budget fields will accept numbers only. Enter each amount to the nearest whole dollar. If a budget line is not applicable for your project, you may leave it blank. The budget estimate should be categorized by the following, as they apply:
- Personnel: Include (hourly rate X estimated hours) or (% time X annual salary) in the budget justification attachments or descriptions. Check with your RML/Office for specifics on personnel.
- Consultant Costs: Estimated expenses from consultants, such as marketing firms or other agencies; Prior to hiring Consultants, submit the following information to the RML/Office: name of consultant, description of work, hourly rate, total amount/not to exceed amount, and period of performance.
- Equipment: Quotes for items required such as computers and other equipment. Include quotes received or other pricing information in the budget attachment or as another attachment.
- Supplies: Quotes for printing, publication costs and other materials. Include description and any quotes in the attached budget or as other attachment.
- Communications: Media, publicity or other communication costs. Include description and any quotes in the attached budget or as other attachment.
- Reproduction: Printing materials or other reproduction costs.
- Travel: Estimates for travel. Include description and any quotes in the attached budget or as other attachment.
- Other: Include description and any quotes in the attached budget or as other attachment.
- Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Apply at your institution’s non-research rate (typically ‘Other Sponsored Research,’ or, if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if you wish to claim it). Indirect Costs need to be factored into your overall budget. Your direct costs plus your IDC should not exceed the total award amount.
- Other Funding if Applicable: Other funds that will be used to support the project should be specified. This includes matching funds, other grants, etc.
NOTE: You will need to submit a narrative to support your budget. Please contact your RML/Office to confirm the budget justification attachments to include.
Funding restrictions: Food, promotional items and furniture are not allowable expenses. Promotional items include but are not limited to: Clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the policy.
Additionally, please submit the following supporting documentation:
- Form Page 4: Detailed Budget for Initial Budget Period
- Form Page 5: Budget for Entire Proposed Project Period
- Checklist Form Page
Furthermore, if applicable, please include a copy of your institution’s F&A rate agreement.
Beneficiaries & Goals
Please complete the accompanying Direct Beneficiaries / Populations Served checklist with the following information:
- Populations Served: Select all that apply, but these should be the primary populations targeted in your project. If not explicitly identified in the proposal section, please do not select it here.
- Participant’s Roles: Select all that apply. These are the primary roles of the participants of your project. These should be explicitly identified in the proposal section.
Attachments / Supporting Documentation
Gather all documents that will be attached to your application, including personnel CVs and resumes, letters of institutional commitment or support, budget documents, and checklists.
You are required to acknowledge the following statements before submitting an application:
- You will share the information gained with colleagues in your institution/RML/Office, as required by the Request for Proposal.
- You will submit regular, interim & final reports, as requested by the funding agency & stipulated in the Request for Proposal.
- Any web-based resources developed for this project will ensure accessibility to the greatest possible number of people.
- Additional documentations will need to be completed should your project be awarded. Please consult with your RML/Office for details.
In summary, your application will be comprised of the following items:
- Full Project Proposal (information, proposal, budget)
- Form Page 4: Detailed Budget for Initial Budget Period
- Form Page 5: Budget for Entire Proposed Project Period
- Checklist Form Page
- F&A rate agreement (if applicable)
- IRB determination letter (if applicable)
- Direct Beneficiaries / Populations Served checklist
- Letters of support (optional)
The full application should be emailed to: firstname.lastname@example.org
Evaluation of Proposal
Review and selection of proposals - reviewers selected by the RML/Office. The Review Committee is made up of Network members who represent the Region, public libraries, a variety of health science libraries, and community organizations. The Review Committee will make final recommendations for funding to the Associate/Executive Director of the RML/Office. Applicants will receive a copy of reviewer comments along with a final decision regarding funding.
Scored Review Criteria: Scale: 1-50
The application will be scored in the following areas:
- Significance (10 points max): Does the proposed program make a significant contribution to the mission of NNLM? Does the application explain the need for the project including demographic information about the target population or geographic area?
- Methodology/Approach (20 points max): Does the statement show the logic and feasibility of the technical approach to reaching the target group or community? Does the proposal include a timeline or implementation schedule for major events and activities? Does the program specify what NLM resources or NNLM national initiatives will be promoted and how they will be utilized throughout the project?
- Evaluation (5 points max): Is there an evaluation plan? Does the plan make sense given the goals and objectives?
- Project Staff (5 points max): Does the application clearly outline the qualifications, roles and time commitment of the project staff?
- Budget (5 points max): Is the proposed budget within funding limits? Is the budget justification sound?
- Diversity, Equity, and Inclusion (5 points max): Does the project promote diversity, equity and inclusion or is the applicant a first-time applicant within the five-year funding period?
- NIH-designated U.S. health disparity populations include Blacks/African Americans, Hispanics/Latinos, American Indians/Alaska Natives, Asian Americans, Native Hawaiians and other Pacific Islanders, socioeconomically disadvantaged populations, underserved rural populations, individuals with a physical or mental disability, sexual and gender minorities, individuals under 18 or over 65, and individuals with less than a high school degree.
- RML/Office staff and Network members will review and score applications using a standardized RFP scorecard. For more information, please review the scorecard.
- Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given 1 week to submit more information.
- The RML/Office will provide a subaward agreement for all approved projects. All sub-awards are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Invoices may be sent monthly.
Section 508 requires that all website content be accessible to people with disabilities. This applies to Web applications, Web pages and all attached files on the intranet, as well as, internet. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Please ensure that you have included this in your budget if this applies to your project. If you have questions about this, please contact your RML/office. Information on 508 Compliance
|Activities and Participants –Submitted through the NNLM Data Reporting System (DRS)||Subawardees must add reports on their individual project page which is accessible via the institutional record. See tutorial.||Within the first five days of the month following the activity/exhibit completion|
|Final Report –Submitted through the NNLM DRS||Same as above.||Within 30 days of project completion|
|Required if Applicable|
|If offering Medical Library Association (MLA) Continuing Education (CE), contact the RML for training evaluation form.|
|If technology is purchased or provided: NNLM Technology Report||NNLM Technology Report
||Submit before the final report|
|If programming is provided by libraries to patrons or community members: Project Outcome||PLA Project Outcome
||Immediately following program completion- be sure to check the box to ensure NNLM has access to the data.|
Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.
To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all subawardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:
- Network of the National Library of Medicine (NNLM) website;
- Other websites specifically designated by the NLM as part of the Network of the National Library of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).
In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your RML/Office and the NNLM Training Office (NTO) prior to developing materials.
Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement. The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by a subawardees/consortium participants and consultants are also subject to this policy.
Any resources developed with project funds must include an acknowledgment of NIH grant and NNLM RML/Office support and a disclaimer. Please consult with your RML/Office for the specific acknowledgement statement to be used for your project award.
Contact the NNLM Region 3 Office (email@example.com).